🚀 Executive Assistant to the Founder & Leadership Team
Space Phoenix Systems | High-Growth | Fast-Moving | Mission-Driven
Space Phoenix Systems is building what others said couldn’t be built. We move fast. We think big. We execute relentlessly. And now, we’re looking for an Executive Assistant who wants more than a “calendar and coffee” role — we want a force multiplier.
If you thrive in organized chaos, love wearing multiple hats, and get energized by being at the center of momentum, keep reading.
🌟 The Role
This isn’t a traditional EA role at a 200-year-old firm with a laminated org chart. This is startup life. You’ll be the right hand to the Founder and leadership team — helping drive priorities, protect time, and keep the engine humming.
You’ll manage details so leadership can focus on strategy. You’ll anticipate needs before they’re spoken. You’ll bring calm to complexity. And sometimes? You’ll jump in wherever needed.
🔥 What You’ll Be Doing
- Own complex calendars across multiple stakeholders
- Coordinate high-level meetings, investor interactions, and key partnerships
- Keep leadership aligned, prepared, and ahead of schedule
- Draft communications and presentations
- Track priorities and ensure follow-through on critical initiatives
- Handle travel logistics like a pro
- Support special projects (and we mean special)
- Act as culture ambassador and operational glue
💡 Who You Are
- Highly organized but not rigid
- Resourceful, proactive, and 10 steps ahead
- Comfortable with ambiguity and shifting priorities
- Tech-savvy (Google Workspace, Slack, Notion, etc.)
- Polished communicator — written and verbal
- Discreet, trustworthy, and emotionally intelligent
- Energized by startup pace
- Not afraid to roll up your sleeves
Bonus points if you:
- Have experience supporting a founder or C-suite in a startup
- Have experience in the aerospace industry
- Love building systems where none existed before
- Enjoy solving problems no one else sees yet
🧠 What Success Looks Like
- The Founder’s time is protected and optimized
- Nothing critical falls through the cracks
- Communication flows seamlessly
- You become a trusted thought partner, not just a scheduler
🚀 Why Space Phoenix Systems?
- Be part of something from the ground up
- Real ownership and impact
- Fast growth and real opportunity
- Smart, driven, mission-oriented team
- A role that will evolve as we grow
This is not for someone looking for “business as usual.” This is for someone who wants to build.
If that’s you, let’s talk. Please send cover letter and resume to connect@space-phoenix.com
Total compensation package will be discussed with all interviewees. Compensation commensurate with experience.
